Microsoft Computer Accessories 7706368 User Manual

Quick Start Guide  
Microsoft Access 2013 looks different from previous versions, so we created  
this guide to help you minimize the learning curve.  
Change the screen size or close a database  
Use Controls from the Quick Access Toolbar  
Get help  
Click the Access icon to resize or move the screen or to close  
the database.  
You can quickly add or change controls on a form or report by clicking the tools icon when the  
form or report is open in Design or Layout view.  
Click the question mark to find help  
content.  
File management  
Hide the ribbon  
Open, close, print, share, save as  
previous versions, as a template,  
and encrypt or compact and  
repair the database.  
Click the up-arrow to hide the  
Ribbon but keep the tabs in view.  
Open a dialog box launcher  
Click it to use the additional  
available features for the group.  
Dialog box launchers  
If you see this icon  
Filter objects  
Type a keyword into the Search  
box to filter objects in the  
database.  
next to any group of  
ribbon commands, you  
can click it to see a box  
with more options.  
Views buttons  
Click on icons to switch between  
available views for the current  
object.  
Status bar  
Displays information about the  
current view.  
 
Things you might be looking for  
Use the list below to find some of the more common tools and commands in Access 2013.  
To...  
Click...  
And then look in the...  
Open, close, create, save, print, publish, or manage your database  
File  
Backstage view (click the links in the left pane).  
View objects, cut, copy or paste data, format text, add a totals row  
or find data  
Home  
Views, Clipboard, Sort & Filter, Records, and Text Formatting groups.  
Add application parts, tables, queries, forms, reports, or macros  
Create  
Templates, Tables, Queries, Forms, Reports, and Macros & Code  
groups.  
Bring in files or send data or link to external sources  
External  
Data  
Import & Link and Export groups.  
Compact and repair a database, work with Visual Basic code, macros,  
relationships, and analyze or move data to SharePoint  
Database  
Tools  
Tools, Macro, Relationships, Analyze, and Move Data groups.  
All Access Objects group.  
View and use the objects in the database  
Navigation  
Pane  
Correct file problems or add a password to a database  
File  
File  
Info, Compact & Repair, and Encrypt with Password groups.  
Create an Access app  
New, Custom web app, or web templates options.  
 
What happened to the  
Pivot Chart feature?  
What is an Access app?  
Access apps are like web databases that you can use to view and share your data  
in the cloud. With Access apps, you’ll have secure, centralized data storage and  
management options.  
You can’t create pivot charts or tables in Access 2013, but you can import them  
from Excel and other applications and then add them with the Chart control.  
With Access 2013, you can easily create and modify the design of an app. Get  
started with an app template or create your own custom web app.  
Long Text is the new Memo  
If you are looking for the Memo data type for longer text fields, try the Long Text  
data type instead.  
Template names that begin with the word “Desktop“ will create a client database.  
To create Access apps, use any template that’s marked with a globe icon.  
 
How to work with people  
who don’t yet have Access 2013  
Here are some things to keep in mind when sharing or exchanging files with  
people who are using an older version of Access.  
In Access 2013…  
What happens?  
What should I do?  
You open a database file  
that was created with  
Access 2007.  
You can use Access 2013 to open and use files that were created in  
Access 2007. However, you will not be able to view or use features  
like Pivot Tables or conditional formatting.  
Import just the tables and then reapply formats in Access 2013.  
You save your database  
as an Access 2007 file.  
You will be able to open and use the database.  
Nothing.  
You save your database  
as an Access 2010 file.  
Access 2007 and 2010 use the same file format. If you published  
an Access 2010 web database and open it in Access 2013, you will  
only be able to view it; you will not be able to modify it.  
If you published an Access 2010 database as a web database and  
want to later change it to an Access app, import the data into  
a custom web app.  
 
What’s on the Info tab?  
Can I convert my Access data-  
base into an Access app?  
From any open database, click File > Info.  
Though Access apps are also used for tracking data, you cannot convert a desktop  
database into an Access app or vice versa. However, you can use data from a desk-  
top database in an Access app.  
Click New > Custom web app > Create a table from an existing data source.  
Compact & Repair Database can prevent and fix database problems or compact  
files to save space.  
Files saved in Access 2007 or in a newer format are already encrypted, but you can  
add an optional password to further secure your data by clicking Encrypt with  
Password.  
Clicking View and edit database properties displays information about objects  
in the database, revision tracking, and database size. You can also change the  
database title, author, company, and hyperlink information from the Summary tab  
found here.  
 

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